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Puerto Rico/U.S. Virgin Islands Rating Information

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Shipping Details
Rating Information
Coverage: Puerto Rico/U.S. Virgin Islands Electronic Export Information (EEI)


Service Area for Puerto Rico



Service

•  100% coverage of Puerto Rico and the U.S. Virgin Islands
•  Regional consolidation centers reduce costs and handling
•  Complete online tracking from origin to destination
•  All billing on one simple invoice
•  Fully staffed service center in San Juan
•  Bilingual staff

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Shipping Details

Service to Puerto Rico and the U.S. Virgin Islands
UPS Freight offers regularly scheduled service between the U.S. mainland and Puerto Rico and the U.S. Virgin Islands. Southbound freight may originate from any point of service in the U.S., Canada or Mexico. Northbound freight may originate from any point of service in Puerto Rico.

Ocean Service
To reduce transit times, service is available from four gateway ports: Charlotte, NC; Chicago, IL; Harrisburg, PA; and Jacksonville, FL. Sailing schedules are as follows:

To San Juan:

From: Sailing Departure Day Arrival Day
Charlotte, NC 1st sailing

2nd sailing
Tuesday
Friday
Friday
Monday
Chicago, IL 1st sailing

2nd sailing
Tuesday
Friday
Monday
Friday
Harrisburg, PA Single sailing Thursday Monday
Jacksonville, FL 1st sailing

2nd sailing
Tuesday
Friday
Friday
Monday

From San Juan:

To: Sailing Departure Day Arrival Day
Jacksonville, FL Single sailing Friday Monday


Island Delivery
Our San Juan agency service center is centrally located in Puerto Rico, allowing timely delivery to points throughout the island. Customers also have the option of picking up their shipments direct from our San Juan service center. Freight destined for the Virgin Islands is quickly transloaded for final delivery.

Documentation
Shipments to Puerto Rico require a standard bill of lading, a commercial invoice, and an Electronic Export Information (EEI) filing. The U.S. Census Bureau implemented regulatory changes regarding the filing of EEIs that apply to all carriers and customers who ship to Puerto Rico and the Virgin Islands.

While shipments to Puerto Rico do not need to clear customs, they are subject to a sales tax based on the value of the goods as noted in the commercial invoice. Shipments must be declared and released by the Puerto Rico Tax Department before they can be released for delivery to the consignee. To accelerate the clearance process, please provide the following information:
  • Commercial invoice showing description and value of the goods being shipped
  • Consignee's name, address, and phone number (if available to assist in notification to the consignee of arrival of the goods and necessity to clear taxes)
  • Tax bond number or tax exempt identification, if available

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Rating

Puerto Rico rates are based on 6 elements:

  • Freight charges based on your negotiated pricing program for transportation from the origin point to the ZIP code of the appropriate port gateway location on the mainland.
  • Ocean freight rate from the gateways to the San Juan Service Center. The rate is based on cubic foot or hundred-weight pricing, whichever is higher.
  • Island delivery charge for final delivery to destination in Puerto Rico calculated on cubic foot or hundredweight as well. Ocean and Island charges covered in UPGF 20276. Shipments to the Virgin Islands incur ocean charges from Puerto Rico to the Virgin Islands. Island delivery service is not provided in the Virgin Islands unless arranged on a special service fee basis.
  • An EEI preparation and processing fee. Check EEI instructions, requirements, and the availability of exemption from the fee if shipper files at AES online.
  • A documentation fee for special ocean and Puerto Rico Tax Department documents and clearance processes. Virgin Island shipments are assessed a separate documentation fee.
  • A port fee to recover the cost of port security, chassis fee, and container screening expenses.

Calculating Cubic Feet
Freight is measured on arrival at the gateway, as rates for Puerto Rico and the U.S. Virgin Islands are based on cubic foot measurements (length in inches × width in inches × height in inches divided by 1,728 = cubic feet).
Note: A weight factor may be applied to very dense freight on the ocean freight segment and island delivery segment. To ensure an accurate rate quote, freight should be calculated both by weight and cubic foot; the measure yielding the higher charge is used.

Please refer to the current UPGF 105 series rules tariff for applicable offshore rates, rules and charges or call International Customer Service at (800) 333-7400. A copy of the current UPGF 105 series rules tariff is available upon request at no cost.

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Coverage: Puerto Rico/U.S. Virgin Islands Electronic Export Information (EEI)

The U.S. Census Bureau now requires an Electronic Export Information (EEI) filing for each shipment to Puerto Rico or the Virgin Islands where an individual commodity exceeds $2,500 unless otherwise exempt from Federal regulations. A separate EEI must be filed for each shipment, with the U.S. Principal Party in Interest (USPPI) named and identified by an Employer Identification Number (EIN). Per customs, it is the duty of the USPPI (the shipper) to ensure proper preparation of the EEI. It is the duty of the carrier to report the EEI filing status of each shipment to the U.S. Census Bureau. In addition, it is the carrier’s obligation to only move and deliver shipments for which the carrier can confirm appropriate EEI filing. Additional information on these regulations and to determine exemptions from EEI filing are available at AES online.

It is the goal of the U.S. Census Bureau to reduce paperwork by having the shipper (USPPI) file the EEI through the Automated Export System (AES). AES is a free, internet based filing system provided by the U.S. Census Bureau. To receive certification to file via AES, access AES online.

The following options and procedures have been established to assist in the proper preparation of a bill of lading to comply with these new regulations:

  1. Shipper Electronically Files the EEI:
    The shipper must note on the bill of lading the declared value, and note the AES XTN number of the filing. UPS Freight will charge a reduced EEI preparation & processing fee for a BOL noted in this manner. A sample BOL statement: NDR AES (XTN)_______-__________.
  2. Shipment Meets Exemption Criteria and EEI Is Not Required:
    If no single commodity in the shipment exceeds $2,500 in value, the shipper must note on the bill of lading the declared value of the items in the shipment, and state that a EEI is not required.
    A sample BOL statement: NDR Value Less Than $2,500.
    Further, if the shipment meets exemption criteria (gift, household goods, military, government agency) an EEI is not required if so noted on the BOL. AES online provides federal regulations for exemption status. UPS Freight will not charge an EEI preparation & processing fee if exemption is properly noted on the BOL.
  3. Shipper Authorizes UPS Freight To File EEI On Their Behalf:
    The shipper can authorize UPS Freight to file the EEI on its behalf by providing written authorization. The written authorization must be in place prior to tendering the shipment. The shipper must still note the declared value on the BOL, as well as a statement like “ CARRIER TO FILE EEI”. A nominal preparation and processing fee will be charged for this service.
    Contact UPS Freight Puerto Rico operations center at (877) 201-8715 for support with your EEI filing.

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